Your First Appointment
Thank you for choosing Radiotherapy Centers of Kentuckiana as your radiation therapy provider! We want to make your first visit as comfortable and easy as possible.
If you have been referred for radiation treatment by your doctor, the first step is to set up your initial appointment.
Your first appointment is an initial consultation with your radiation team. We’ll start by collecting patient information to ensure our team has a full picture of your journey so far.
After we collect the necessary paperwork, you will meet with one of our radiation oncologists to discuss radiation treatment. If you consent to the treatment, we’ll schedule you for a CT simulation and any other necessary appointments.
Below, we’ll explain how to best prepare for your first consultation to help things go as smoothly as possible.
Choose your location
First, you’ll need to choose which location you’d like to visit us at. We have two convenient locations for you to choose from:
Jeffersonville Location
1322 Spring St.
Jeffersonville, IN 47130
Phone 812.285.6000
Fax 812.285.6010
M-F from 7:30am to 4:00pm
Learn more about this location
Louisville Location
3920 B Dupont Square, Suite B.
Louisville, KY 40207
Phone 502.409.9701
Fax 502.409.9717
M-F from 7:30am to 4pm
Preparing for your consultation
When the day arrives, please arrive 15 minutes prior to your scheduled appointment with the following:
- Patient forms – please complete these prior to your appointment
- Driver’s license, military ID, or passport for photo identification
- Insurance cards
- List of medications you are currently taking
- Names, phone numbers, and fax numbers of your referring provider and primary care providers
We provide assistance with insurance including pre-authorization, pre-certification for services, and assistance determining benefits. Please call if you have any questions.
After-Hours Assistance
For assistance after hours, over the weekend and during holidays, please call one of the offices and our answering service will put you in contact with our on-call radiation oncologist.
If you are experiencing a medical emergency, please dial 911.
Patient Forms
In order for your patient registration to go as smoothly as possible, please complete the following patient forms and bring them with you to your first appointment.
New Patient Packet
Download the New Patient Packet here.
Who needs to fill it out?
All new patients.
What’s in it?
- Patient Welcome Letter. This welcome letter provides your appointment details and includes your radiation oncologist’s name, the center you will be treated at, and instructions for other items/information you will need to bring with you.
- Patient Registration Form. This form provides us with your essential personal details, such as your date of birth, address, and insurance information.
- New Patient Paperwork. This form is completely confidential and collects essential information about your medical history.
- HIPAA Acknowledgement Form & Notice of Privacy Practices. Use this form to let us know whether or not you would like us to disclose and release your protected health information to anyone other than you, such as a family member or friend. This form also provides our privacy practices and requires your signature of acknowledgement.
American Urological Association (AUA) Symptom Score Questionnaire
Who needs to fill it out?
Patients with prostate cancer.
What’s in it?
The AUA created this symptom index to give you and your physician an understanding of the severity of your enlarged prostate symptoms. The questionnaire asks you to rank seven key symptoms and your satisfaction level with your current therapy for enlarged prostate. This questionnaire will help your radiation oncologist develop your treatment plan.
Dupuytren Patient Form
Download the Dupuytren Patient Form here.
Who needs to fill it out?
Patients seeking treatment for Dupuytren disease of the hands.
What’s in it?
This intake form is designed to help our team better understand the severity and history of the patient’s experience with Dupuytren disease. It includes questions around family history, other existing diseases, level and type of hand activities, symptoms, and previous treatments.
Ledderhose Patient Form
Download the Ledderhose Patient Form here.
Who needs to fill it out?
Patients seeking treatment for Ledderhose disease of the feet, keloid scars, and heterotopic ossification of bone.
What’s in it?
This intake form is designed to help our team better understand the severity and history of the patient’s experience with Ledderhose disease. It includes questions around family history, other existing diseases, level and type of feet activities, symptoms, and previous treatments.
Frequently Asked Questions (FAQs)
Does radiation affect your immune system?
For many patients, radiation does not affect the immune system. Why? Unlike chemotherapy, radiation is focused in very specific places in your body and the beam can be designed to avoid the bone marrow (which is where most of the white blood cells that give us immunity are produced).
Does radiation cause nausea?
Radiation therapy vs chemotherapy: What’s the difference?
How long does radiation treatment take?
How long after my CT simulation will I start treatments?
Once you’ve completed your CT simulation, your radiation treatment will begin 5 – 14 days later, depending on the treatment type and site.
Preparing for your consultation
When the day arrives, please arrive 15 minutes prior to your scheduled appointment with the following:
- Patient forms – please complete these prior to your appointment
- Driver’s license, military ID, or passport for photo identification
- Insurance cards
- List of medications you are currently taking
- Names, phone numbers, and fax numbers of your referring provider and primary care providers
We provide assistance with insurance including pre-authorization, pre-certification for services, and assistance determining benefits. Please call if you have any questions.
After-Hours Assistance
For assistance after hours, over the weekend and during holidays, please call one of the offices and our answering service will put you in contact with our on-call radiation oncologist.
If you are experiencing a medical emergency, please dial 911.
Patient Forms
In order for your patient registration to go as smoothly as possible, please complete the following patient forms and bring them with you to your first appointment.
New Patient Packet
Download the New Patient Packet here.
Who needs to fill it out?
All new patients.
What’s in it?
- Patient Welcome Letter. This welcome letter provides your appointment details and includes your radiation oncologist’s name, the center you will be treated at, and instructions for other items/information you will need to bring with you.
- Patient Registration Form. This form provides us with your essential personal details, such as your date of birth, address, and insurance information.
- New Patient Paperwork. This form is completely confidential and collects essential information about your medical history.
- HIPAA Acknowledgement Form & Notice of Privacy Practices. Use this form to let us know whether or not you would like us to disclose and release your protected health information to anyone other than you, such as a family member or friend. This form also provides our privacy practices and requires your signature of acknowledgement.
American Urological Association (AUA) Symptom Score Questionnaire
Who needs to fill it out?
Patients with prostate cancer.
What’s in it?
The AUA created this symptom index to give you and your physician an understanding of the severity of your enlarged prostate symptoms. The questionnaire asks you to rank seven key symptoms and your satisfaction level with your current therapy for enlarged prostate. This questionnaire will help your radiation oncologist develop your treatment plan.
Dupuytren Patient Form
Download the Dupuytren Patient Form here.
Who needs to fill it out?
Patients seeking treatment for Dupuytren disease of the hands.
What’s in it?
This intake form is designed to help our team better understand the severity and history of the patient’s experience with Dupuytren disease. It includes questions around family history, other existing diseases, level and type of hand activities, symptoms, and previous treatments.
Ledderhose Patient Form
Download the Ledderhose Patient Form here.
Who needs to fill it out?
Patients seeking treatment for Ledderhose disease of the feet, keloid scars, and heterotopic ossification of bone.
What’s in it?
This intake form is designed to help our team better understand the severity and history of the patient’s experience with Ledderhose disease. It includes questions around family history, other existing diseases, level and type of feet activities, symptoms, and previous treatments.
Frequently Asked Questions (FAQs)
Does radiation affect your immune system?
For many patients, radiation does not affect the immune system. Why? Unlike chemotherapy, radiation is focused in very specific places in your body and the beam can be designed to avoid the bone marrow (which is where most of the white blood cells that give us immunity are produced).
Does radiation cause nausea?
Radiation therapy vs chemotherapy: What’s the difference?
How long does radiation treatment take?
How long after my CT simulation will I start treatments?
Once you’ve completed your CT simulation, your radiation treatment will begin 5 – 14 days later, depending on the treatment type and site.
Schedule Your Appointment Today
If you are referred for radiation therapy during your cancer care, you get to choose where to receive treatment. We are here to support and encourage you—call us today to schedule your first appointment with one of our radiation oncologists at the cancer center nearest to you.